Coffee Orders — Dripos Supply Chain Stocking

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  3. Coffee Orders — Dripos Supply Chain Stocking

Coffee Orders — Dripos Supply Chain Stocking

Use this SOP whenever a retail coffee order arrives from any roaster (Onyx Coffee, Wonderstate Coffee, etc.).

DetailValue
SystemDripos Supply Chain only (/supply-chain-inventory). Never use Simple Inventory (/inventory) — that section is legacy and deprecated.
WhoManager or owner, on receiving day

1. Read the Order Email

Open the roaster’s order confirmation email. For each line item extract: product name, size, quantity ordered, per-unit cost, and retail price.

2. What to Skip

Skip any bag that is not 8–12 oz. Bags of 1 lb, 1.5 lb, 2 lb, or larger are bulk or recipe ingredients — do not stock them in Supply Chain.

3. Stock Each Retail Item

  1. Navigate to dashboard.dripos.com/supply-chain-inventory.
  2. Search by product name → click View on the matching row.
  3. Verify the ingredient name matches exactly — check origin, varietal, and size. Some origins have multiple SKUs (e.g. Ecuador Sidra vs Typica). Search more specifically if needed.
  4. Click Quick Stock. In the modal:
    (a) Quantity = exact quantity from the order email (not always 1).
    (b) Cost = per-unit cost from the order email. Override the pre-filled value if it differs.
    (c) Click Stock.
  5. Confirm Current Inventory increased by the ordered quantity (e.g. was 0, ordered 3, now shows 3.00).

4. Product Page Checks — Every Item

While on the ingredient detail page, verify and complete all of the following:

  • Description — should include origin, varietal, process, and tasting notes. Add or update if blank.
  • Pictures — a product photo must be uploaded. Add if missing.
  • One-click POS — must be enabled for the item to appear and sell at the POS. Enable if not set.

5. New Products (first time carrying this SKU)

  • Create the Dripos menu product linked to this ingredient.
  • Create the recipe (ingredient → menu item mapping).
  • Set the retail price from the order email.

6. Error Recovery

  • Wrong SKU stocked: Quick Stock with a negative quantity to reverse → stock the correct SKU.
  • Wrong cost submitted: Supply Chain → Edit row → update Default Cost → save.
  • Item missing from Dripos: Flag to Maciej — do not create new ingredients without confirmation.

Quality Checks

  • Inventory count increased by the exact ordered quantity
  • Cost matches the order email (not a stale pre-filled value)
  • Correct SKU confirmed (varietal + size verified against email)
  • Description, picture, and One-click POS set on every ingredient page
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